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Question 9: You are the Office 365 administrator for your company. The company uses Office 365 ProPlus and has multiple Microsoft SharePoint Online sites.
The company recently started a project that requires employees to collaborate with external users on
the development of a set of documents that are stored in a team site.
You need to ensure that external users can access and edit the documents without affecting the
security of other content.
What should you do?
A. Create a new SharePoint team site and share it by using the Share function and adding the
external users to the Contributors group.
B. Share the existing SharePoint team site by using the Share function and adding the external users
to the Contributors group.
C. Create a new SharePoint team site and share it by using the Share function and adding the
external users to the Visitors group.
D. Share the existing SharePoint team site by using the Share function and adding the external users
to the Visitors group.
Correct Answer: A
Explanation
SharePoint Online gives us the ability to share individual documents or sites with external users
provided that sharing is enabled at the higher levels, parent sites, site collections, tenant.
In this question, we need to share multiple documents with external users and ensure that the
external users can access and edit the documents without affecting the security of other content.
To edit documents, the external users will need Contribute access (by way of membership in the
Contributors group). To ensure that other content remains secure, we need to ensure that the other
content cannot be accessed by the external users. We can do this by separating the documents that
should be accessed by the external users into a separate site. Therefore, we should create a new
SharePoint team site, move the project documents to the new site and share the new site.
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